Still on Excel?
A new workbook every month. Formulas break, versions multiply, and one person knows how it works.
AI workflow systems for Malaysian SMEs
Your business, minus the busywork.
Custom AI systems that take Malaysian SMEs off Excel, WhatsApp and paper — built in weeks, not years.
Ops Control
LiveDemo data
- Orders processed
- 1,284
- Invoices generated
- 362
- Systems live
- 4
Activity
- QCOrder #884 → Warehousenow
- Vision AIX-ray #130 · 6 landmarks marked2s
- BillingTop-up received · balance updated4s
- OrdersOrder #883 → QC passed6s
- BillingINV-0412 generated8s
PortalsBillingVision AIn8n workflowsReports
4 platforms live · Built in Selangor
- Billing automation
- Clinic X-ray AI
- Reseller order portal
- Production tracking
Sound familiar?
The busywork that slows every SME
Scroll on — each one has a fix we've already built.
One system, one source of truth
Orders, stock and status live in a portal your whole team uses. Reports build themselves.
Chasing status on WhatsApp?
“Where's my order?” lands in five groups. Someone scrolls, someone calls, someone guesses.
A live view from order to delivery
Every order shows its stage. Customers and staff check the screen instead of asking.
Hiring admin to keep up?
More orders means more typing, more invoices, more top-ups — and another admin hire.
Output grows, headcount doesn't
Invoices, top-ups and reminders run on rules. Your team handles the exceptions.
Before → after
From scattered inputs to one system
Your team keeps working the way it does. The system takes what comes in and produces what goes out.
Featured work
Four systems, live in production
Shown anonymously. Screens are illustrative and contain no client data.
app / billing
Invoices this month
128
Usage vs limit
38%
- INV-0404Generated
- INV-0403Sent
- INV-0402Paid
- INV-0401Paid
Billing automation platform
Invoices, top-ups and usage limits run themselves.
Measuring
Hours saved on billing per month
app / imaging
- Landmarks
- S
- N
- A
- B
- Me
- Go
- Detecting…
AI X-ray analysis for clinics
Clinic software that annotates X-rays and detects landmarks with AI.
Measuring
Minutes per X-ray analysis, before vs after
app / orders
Orders
24 active this week
- #2041Active
- #2042Installing
- #2043Verified
- #2044New
Ask the assistant about an order…Planned
Order portal for a telco reseller
Order management for a broadband reseller, with an embedded AI assistant (planned).
Measuring
Orders processed per admin per day
app / production
Order #884
Updated from the floor
OrderNow
Production—
QC—
Warehouse—
#884
In production
12
QC passed today
7
Ready to ship
5
Production tracking for a manufacturer
Order → production → QC → warehouse tracking, replacing a monthly Excel production index.
Measuring
Time to answer “where's my order?”
What we build
Systems shaped to how you already work
Portals
Order, customer and staff portals shaped around how your business already runs.
Billing & payments
Invoices, top-ups and usage limits that follow your rules without anyone retyping them.
AI document & vision
AI that reads documents and images, marks what matters and hands your team a report.
Workflow automation
n8n workflows that move data between steps — alerts, approvals, sheets and follow-ups.
Integrations
Connect the new system to the email, sheets and tools you already pay for.
Built, not bolted on
Custom systems shaped to your workflow, not templates.
Proven products
Four platforms live in production today.
Weeks, not years
Fixed-scope sprints, quoted up front.
How we work
From audit to live system, in four steps
- 1
Audit
A free 30-minute call. We list what your team still does in Excel, WhatsApp and on paper, and pick the one process worth fixing first.
- 2
Blueprint
We map the workflow, the screens and the data before any code. You get a fixed scope, a quote and a timeline.
- 3
Build sprint
We build the system, move your old data across, and test it against the way your team really works.
- 4
Run & improve
Each month we fix what breaks, adjust the workflow, and add features inside the agreed scope.
Priced on complexity, quoted after your free audit
Every system is different, so we don't publish a price list. After the free 30-minute audit we quote based on complexity — a fixed price for the build and a monthly fee to run and improve it — before any work starts.
FAQ
Questions SME owners ask us
What does Kim Brothers build?
Custom systems for Malaysian SMEs: order and customer portals, billing and top-up automation, production and delivery tracking, and AI that reads documents and images. Each one replaces a process your team runs by hand today.
How much does a custom system cost?
It depends on how complex the system is. After the free workflow audit we quote based on complexity: a fixed price for the build and a monthly fee to run and improve it. You get the quote before any work starts.
What does the monthly fee cover?
Maintenance and updates so the system stays stable, new features within a reasonable scope, and workflow adjustments when a process changes. It works like having your own tech team on call.
How long does a build take?
We scope it in the audit and agree a fixed timeline in the blueprint, before the build starts. Most projects start with one process, so the first system goes live in weeks, not months.
What happens in the free workflow audit?
A 30-minute call. You walk us through what still runs on Excel, WhatsApp or paper. You leave with the process we'd fix first, what the system would do, and a quote based on complexity.
Where is AI actually used?
Where it removes manual work: marking landmarks on X-rays, tracking and reporting order status, and assisting admins with routine requests. Rules-based steps stay rules-based, so results are predictable.
Do I need technical skills to use it?
No. We build, host and maintain the system. Your team uses it in the browser, and you review every screen before it goes live.
Will you show my business in your case studies?
Only anonymously. Case studies describe clients by industry. Names, logos, phone numbers, IDs and amounts are blurred or removed from every screen.
Your business, minus the busywork.
Book a free 30-minute workflow audit. We’ll pick the one process worth fixing first, then quote it based on complexity.
Prefer chat? Message us on WhatsApp or email contact@kim-brothers.com.