Logistics & dispatch
Dispatch runs on speed, and most small logistics teams run it on WhatsApp groups and Excel job sheets. It works until volume grows: jobs get missed, drivers get called for updates, and billing lags behind the work. We build tracking and billing systems that follow each job from booking to delivery and turn completed work into invoices.
Customers ask where their delivery is, staff ask drivers, and the answer is buried somewhere in a group chat.
Bookings, assignments and proof of delivery sit in different sheets that one person keeps up to date.
Completed jobs are matched to rates and typed into invoices at month end, so cash comes in late and errors slip through.
Every job moves through clear stages with a timestamp at each step, visible to dispatch, management and — if you want — customers.
Completed jobs turn into invoices by rule. Prepaid balances and credit limits update automatically.
Jobs in progress, late deliveries and revenue at a glance, instead of a report someone builds on Friday.
n8n workflows that notify the right person when a job is stuck, late or needs approval.
AI helps where the inputs are messy: summarising status for management, flagging jobs that look late, and preparing routine replies. Rates, limits and billing stay rules-based so every invoice is predictable.
The systems behind this page, shown anonymously.
Order #884
Updated from the floor
In production
12
QC passed today
7
Ready to ship
5
Order → production → QC → warehouse tracking, replacing a monthly Excel production index.
Measuring
Time to answer “where's my order?”
Invoices this month
128
Usage vs limit
38%
Invoices, top-ups and usage limits run themselves.
Measuring
Hours saved on billing per month
Most logistics teams start with tracking or with billing, whichever hurts more. Book a free 30-minute audit and we'll map it with you, then quote the first system based on complexity.